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Dickens Fair – Vendor Information

Thank You for your Interest in Becoming a Vendor at the 2022 Dickens Fair

dickens fair 2022 banner

UPDATE: The Dickens Fair is Now Full (at capacity).

If you are interested in being entered onto our Waitlist, please read the information below which contains the information concerning our show, vendor requirements and application process.


Products for Sale at the Dickens Fair

All products sold at the Dickens Fair must be handmade, homemade, or homegrown and considerably altered from their original state. New vendors’ products are juried to ensure these guidelines are met. Please provide lots of detail about your products and how you make them on your application. The non-refundable review fee is $10 payable at time of review which will be done by appointment only. We will contact you with your appointment time.


Dickens Fair Venue Information

The 2022 fee is $85 plus a $10 Fall Membership fee in the James Bay Market Society.

Each space is 3 x 8 feet. You are provided with 1 eight-foot table and 1 chair (max. 2 on request in your application). Let us know if you do not require a table, if you have your own racking, for example. Please note that we prefer that vendors use our tables as this makes setup and take down much easier for us.

No half spaces are available.

No table coverings are provided. Please be prepared to cover your complete table to the floor to ensure a clean and organized look for your product and professional look for the Fair.

No heavy banners etc. are allowed to be hung on the walls of the centre.

Vendors can set up from 5:30-8:00 pm on Friday evening (Dec. 2nd) and/or 8:00-9:30 am on Saturday (Dec. 3rd). You will receive confirmation of these times prior to the Fair.

Payment must be made by cheque or e-transfer. You will receive an invoice from Lokobuzz with all the information regarding payment when you are accepted into the Dickens Fair.

Deadline for applications is July 15. No refunds for cancellation after August 31.


Vendor Application Information

Please read the instructions below before starting your application. The login information is included in the document section.

Required Documents

To make the process go more smoothly, please have the following required files ready before you start the application.

  • Photos: We require 3 high quality (preferably jpg) photos of your product plus 1 of your Display/Booth or Studio.

  • Insurance: Vendors for whom insurance is required MUST submit the page of their policy that shows the naming of the James Bay Community Market c/o 547 Michigan St., Victoria, B.C. V8V 1S5

    Note: Insurance can be obtained by joining the BC Farmers Market Association as a member and obtaining your insurance through their designated insurance agent. Please check pricing with your agent and others prior to making your insurance decision. Check out the BCAFM insurance information at the BCAFM web site.

    Vendors only attending a few holiday markets should also contact Duuo as they have inexpensive insurance for short term use, and you are not required to join the BCAFM to obtain this insurance.

  • Artisans: Insurance Documents – Optional, not required to be a vendor.

  • Food Low Risk: Food or Market Safe, Copy of Insurance Document.

  • Food High Risk: Food or Market Safe, Copy of Insurance document. Please also provide necessary VIHA Certificates i.e. Catering Permit, Commercial Kitchen Inspection, VIHA acceptance of product etc. If you are not certain exactly what is required for your product please contact our Area Representative, Douglas Watters at Douglas.watters@islandhealth.com or 250 519 3641.

  • Canner: Food or Market Safe, PH Certificates for all products you are offering for sale in addition to your Food Safe. If you have high PH products, we will require a VIHA kitchen inspection and a letter from VIHA accepting your product for sale.

  • Service Provider: Copy of your professional Certification and Copy of Insurance Documents.

  • Soap or Body Work: Copy of CNF numbers for each product being sold and copy of your insurance documents.

  • Spirit Vendors: Copy of LCB letter authorizing you to sell at the Dickens Fair and “Serving it Right” for any person working your booth.

Application Form

Register and submit your application to The Dickens Fair through the website, LokoBuzz (link is below). Upon opening, press the green button “Become a Vendor” (just below the map) to begin. You will be required to establish a password. Please save and record this password. If you have an existing Lokobuzz account and/or password please use it. Your application will include your Fall membership of $10 in our society.

NOTE: You can stop your application anywhere in the process and save it till a later time.


Jury Review Process

NOTE: At the time of review, we will collect a non-refundable $10 fee for the review process.

The Dickens Fair will review your application and forward approval of your products. This approval does not necessarily confirm you as a Vendor. You will receive an invoice from LokoBuzz when you are accepted as a Dickens Fair Vendor showing all the payment information required.


Membership Requirements

The Dickens Fair application includes your Fall membership application to our James Bay Market Society. The fee for this is $10 and will be included in the invoice you receive when you are accepted as a Dickens Fair Vendor.


If you have any questions or problems with your application, just email us at dickens@jamesbaymarket.com or leave a voicemail at 250-381-5323 and we will assist you.

Thank you for your interest in becoming a Vendor for this year’s Dickens Fair. We look forward to seeing your Application!

The Dickens Fair Committee for 2022