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Dickens Fair – Vendor Information

Thank you for your interest in becoming a vendor at the 2022 Dickens Fair.

The Dickens Fair applications are now online. We have limited space, and some categories fill quickly so we encourage you to apply early. Deadline for applications is July 15.

Products for Sale at the Dickens Fair

All products sold at the Dickens Fair must be handmade, homemade, or homegrown and considerably altered from their original state. New vendors products are reviewed to ensure these guidelines are met before you can be accepted as a vendor at the Dickens Fair. Please provide lots of detail about your products and how you make them on your form. The non-refundable review fee is $10 payable at time of review which will be done by appointment only. We will contact you for your appointment time.

Dickens Fair Information

The 2022 fee is $85. plus, a $10 Fall membership fee in the James Bay Market Society.

Each space is 3 x 8 feet. You are provided with one, eight-foot table and 1 chair (Max. 2 on request in your application). Let us know if you do not require a table if you have your own racking etc. We discourage our vendors from bringing their own tables to make our setup and take down easier.

No half spaces are available.

No table coverings are provided. Please cover your complete table to the floor to ensure a clean organized look for your product and overall polished look for the Fair.

No heavy banners etc. are allowed to be hung on the walls of the centre.

Set up is normally from 5:30-8 pm on the Friday evening and 8 am to 9:30 on Saturday, December 3rd. You will receive notice of the times.

Payment will be by cheque or e transfer. You will receive an invoice from Lokobuzz with all the information regarding payment when you are accepted into the Dickens Fair.

Deadline for applications is July 15. No refunds for cancellation after August 31.

To Apply for the Dickens Fair

Applications Forms

Please read the instructions below before starting your application. The login information is included in the document section.

Documents

  1. To make the process go smoothly please have the following required files on hand to start the process.

    Photos: We require 3 high quality (preferably jpg) photos of your product plus 1 of your Booth or Studio.

    Insurance: Vendors for whom insurance is required, MUST submit the page of their policy that shows the naming of the James Bay Community Market c/o 547 Michigan St., Victoria, B.C. V8V 1S5

    Insurance can be obtained by joining the BC Farmers Market Association as a member and obtaining your insurance through their designated insurance agent. Please check pricing with your agent and others prior to making your insurance decision. Check out the BCAFM insurance information at the BCAFM web site.

    Vendors only attending a few holiday markets should also contact Duuo as they have inexpensive insurance for short term use, and you are not required to join the BCAFM to obtain this insurance.

    Other Documents Required to Complete

    Artisans: Insurance Documents – Optional, not required to be a vendor.

    Food Low Risk: Food or Market Safe, Copy of Insurance Document.

    Food High Risk: Food or Market Safe, Copy of Insurance document. Please also provide necessary VIHA Certificates i.e. Catering Permit, Commercial Kitchen Inspection, VIHA acceptance of product etc. If you are not certain exactly what is required for your product please contact our Area Representative, Douglas Watters at Douglas.watters@islandhealth.com or 250 519 3641.

    Canner: Food or Market Safe, PH Certificates for all products you are offering for sale in addition to your Food Safe. If you have high PH products, we will require a VIHA kitchen inspection and a letter from VIHA accepting your product for sale.

    Service Provider: Copy of your professional Certification and Copy of Insurance Documents.

    Soap or Body Work: Copy of CNF numbers for each product being sold and copy of your insurance documents.

    Spirit Vendors: Copy of LCB letter authorizing you to sell at the Dickens Fair and “Serving it Right” for any person working your booth.

  2. Register and submit your application to Dickens Fair. A green button appears, press “Become a Vendor”. You will be required to establish a password. Please save and record this password. If you have an existing lokobuzz password please use it. Your application includes your Fall membership of $10 in our society. You can stop your application anywhere in the process and save it till a later time.

  3. We will contact you to meet with our Review Committee. Any vendor who has sold at the Dickens Fair or the James Bay Market in the last 3 years does not need to present samples of products previously accepted. However, you will be required to present any new products to the Review Committee. Note Dickens Fair 2019 vendors are included in the above.

  4. At the time of review, we will collect a non-refundable $10 fee for the review process.

  5. The Dickens Fair will review your application and forward approval of your products. This approval does not necessary confirm you as a vendor at the Dickens Fair. You will receive an invoice from Lokobuzz when you are accepted as a Dickens Fair vendor showing all the payment information.

Membership

The Dickens Fair application includes your Fall membership application in our society. The fee for this is $10 and will be included in the invoice you receive when you are accepted as a Dickens Fair Vendor.

  • If you have any problems with your application, just email us at dickens@jamesbaymarket.com or leave a voicemail at 250 381 5323 and we will assist you.

  • We look forward to seeing your application soon!

  • The Dickens Fair Committee for 2022.

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